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Assumption College

Privacy Policy


For Current, Past, and Prospective Employees


Statement of Privacy Policy

ASSUMPTION COLLEGE, INC. (AC) is committed to protecting the privacy of its data subjects, and ensuring the safety and security of all personal data under its control and custody. This policy provides information on what personal data is gathered by AC about its current, past, and prospective employees; how it will use and process this; how it will keep this secure; and how it will dispose of it when it is no longer needed. This information is provided in accordance with the Philippine Republic Act No. 10173, also known as, the Data Privacy Act of 2012 (DPA) and its Implementing Rules and Regulations (DPA-IRR). It sets out AC’s data protection practices designed to safeguard the personal data of individuals it deals with, and also to inform such individuals of their rights under the Act.

This Privacy Notice may be amended at any time without prior notice, and such amendments will be notified to you via AC’s website or by email.


Privacy Notice
Information Collected

AC collects, stores, and processes personal data from its current, past and prospective employees, both faculty and staff, full-time and consulting only, starting with the information provided at application through to hiring and to information collected throughout the whole course of employment in AC. This will include:

  • Contact information, such as, name, addresses, telephone numbers, email addresses and other contact details, etc.
  • Personal information, such as date and place of birth, age, gender, nationality, religion, civil status, employee ID, government-issued IDs, languages and dialects, blood type, height, weight, etc.
  • Family background, including information on parents, spouse, children, other immediate family members, relatives employed in Assumption, etc.
  • Educational background
  • Licensure examination ratings
  • Employment history, including position(s)/role(s) held in AC
  • Teaching experience
  • Health records, and psychological test results, counselling and therapy notes
  • Other training/experience relevant to application, such as, seminars/trainings attended and scholarship grants; involvement as a facilitator, trainer, lecturer, speaker; involvement in research works, marketing, communication plans, etc.
  • Honors, awards and citations
  • Membership in professional organizations
  • Community involvement
  • Other information, such as hobbies and forms of recreation, special skills and talents
  • Referees and referrals
  • Photographic and biometric data, such as, photos, CCTV videos, fingerprints, handwriting and signature specimens
  • Employee 201 file, which includes information kept by AC on the employee, including contracts, application form and yearly updates, benefits, seminars attended, hiring exam results, disciplinary record
  • Pay and tax information
  • Information on teachers gathered from the use of third party applications, such as, online learning tools, learning management systems, educational technologies, such as GSuite and Google Services, video conferencing apps, etc
Use of Information

The collected personal data is utilized solely for the following purposes:

  • Recruitment, selection, and hiring
  • Promotion, evaluation and ranking of employees
  • Attendance and timekeeping of employees
  • Discipline and administrative investigation of employee cases
  • Processing of compensation, benefits, payroll, taxes and other government contributions of employees
  • Distribution of teaching loads and work assignments
  • Update and verification of employee records
  • Training and development, performance evaluation and development plans of employees, and accreditation
  • Monitoring and ensuring the safety of all employees within the AC campus
  • Supporting the employee’s well-being and providing medical services and counselling via the Wellness Center and Guidance Institutional Team
  • Marketing and promoting AC, its students and employees, and other academic and non-academic employee and/or school activities inside and outside the campus
  • Teaching aids and support for distance teaching and synchronous learning
Information Sharing

Personal data under the custody of AC shall be disclosed only to authorized recipients of such data. Otherwise, we will share your personal data with third parties, only with your consent, or when required or permitted by our policies and applicable law, such as with:

  • Regulatory authorities, courts, and government agencies, e.g., Department of Education, Commission on Higher Education, etc.
  • The Philippine Accrediting Association of Schools, Colleges and Universities (PAASCU), a service organization which accredits academic programs that meet commonly accepted standards of quality education.
  • Service Providers who perform services for us and help us support your learning, monitor and report on your progress, manage the operations of our school, and assess how well AC is doing.
  • Business partners and other academic linkages who provide internships and job opportunities to our graduates.
Data Transfer

Where AC consider it necessary or appropriate, for the purposes of data storage, processing, or providing any service or product on our behalf to you, or implementing an academic linkage program, we may transfer your personal data to third parties inside or outside the Philippines, under conditions of confidentiality and similar levels of security safeguards.


We continuously implement organizational, administrative, technical, and physical security measures to safeguard your personal data.

Only authorized personnel have access to your personal data, the exchange of which is secured and facilitated through state-of-the-art online communication and collaboration tools, on-premise cloud and shared servers, email and paper files.

Should third parties require access to your personal data, we require some form of data sharing agreement with them, in compliance with the DPA and its IRR.

Your paper and digital files are securely stored: employing physical security to safeguard the paper files and technical security to safeguard the digital files.

Retention of Information

We keep your paper and digital files only for as long as necessary.

HR & Admin store and keep securely:
  • Employee 201 Files, indefinitely for historical and statistical purposes
  • Time-keeping biometric data in TouchLink, for two years
  • Employee ID information in IDNow. for one year after the end of contract
  • Application forms and documents of unsuccessful applicants, for one year
  • Other employee records, such as, request forms for leave of absence, change of schedule, , for six years

The divisional academic offices keep information gathered from the use of third party online and synchronous learning tools for five years.

The Finance Office keeps the pay and tax information for all employees, for 75 years after end of last employment.

The Clinic securely stores the employee health records, for five years after end of contract.

AC’s clinical psychologist working within the Guidance Institutional Team is the only one authorized to access privileged therapy notes, which are kept for the duration of the employee’s contract with AC. These are securely shredded upon the employee’s retirement, or five years after the termination of the employee’s employment.

CCTV cameras are the responsibility of Facilities; some cameras have memory for a month of CCTV videos, and older ones for less. The cameras run continuously on a rolling basis, where older videos are overwritten as the memory fills up.

When your personal data is no longer needed, we take reasonable steps to securely destroy such information or permanently de-identify it. Paper files are securely shredded; and electronic information is deleted and Secure Erase applied so that this is no longer recoverable nor reproducible.

Your rights

You have the right to be informed, object to processing, access and rectify, suspend or withdraw your personal data, including, any such information held by third parties, with whom AC have a data sharing agreement; and be indemnified in case of damages pursuant to the provisions of the DPA and the DPA-IRR.

If you want to exercise any of your rights, or if you have any questions about how we process your personal data, please contact AC’s Data Protection Officer, through the following channels:

Email to dpo@assumption.edu.ph
Call the Trunkline +632 817-0757 (Local 1022)
Write to: The Data Protection Officer, Assumption College, Inc.
San Lorenzo Drive, San Lorenzo Village,
Makati City 1223, Philippines

If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance, or directly to the National Privacy Commission.



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Contact Information

Admission Contact Information Graduate School and College Admissions Telefax: (632) 8817-7773 Direct Line: (632) 8810-5083 Trunkline: (632) 8817-0757 loc. 2050 Mobile: 0927.966.2341 / 0926.728.0980 Email Address: cmar@assumption.edu.ph Home Action Now President's...

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Admission Requirements

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Contact Information

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Application School Year 2020-2021

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Download Forms

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Admissions Requirements

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Application Requirements

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Student Services

In order to ensure the total development of Assumption students, the College provides and implements student personnel services which promote growth of persons-in-community, develop leaders, and foster an environment of mutual trust and respect, concern and freedom in the campus.


The Guidance Program aims to serve the needs of individual students in terms of holistic growth and development. It is designated to assist the student in adapting to life challenges, decision making and developing a sense of service so that in turn, she may contribute to the growth and development of others in the community in which she lives.

Student Activity Center

Complementing the Academic Program are different programs for students coordinated by the Office of Student Affairs. These cover both extracurricular activities through the Assumption Student Council and Student Organizations as well as co-curricular activities which are coordinated with Department Chairpersons.

Student Council

The Assumption Student Council (ASC) is the official student government of the Assumption College. It is an autonomous body, and the unified and democratic representative of the student body. The ASC is composed of the Assumption Executive Council (the President, Internal Vice-President, External Vice218 assumption college President, Organizational Vice-President), committee heads (Legal Committee Head, Finance Committee Head, Information Committee Head), Year Level Representatives, and the year block representatives.

Student Organizations & Associations

The STUDENT ORGANIZATIONS AND ASSOCIATIONS are learning extensions, venues for practical application of theories learned in the classroom. They are not only co-curricular in nature but are oriented towards service to the school and the bigger society.

Athletic Varsity Team

The Higher Education Division offers the field of Athletic Varsity Team which opens doors to students who exhibit their unique excellence through sports. The College division has a total of seven (7) varsity teams namely Badminton, Basketball, Futsal, Pep Squad, Swimming, Table Tennis, Taekwondo, and Volleyball.

Center for Social Involvement

The Center for Social Involvement (CSI) was established in 1975 as a center for Assumption students seeking a more meaningful and relevant education. THE CENTER for SOCIAL INVOLVEMENT aims to: Conceptualize, propose, and implement programs for the development of the social awareness, commitment and action of the school community.

Support Service Unit

Learning Resource Center: Library Hours, Users and Rules. Clinic: Medical Services for Students and Dental Services for Students.

Food Service

Meals and snacks are available for sale in the Commons (canteen) and food booths located at strategic places. They are open to accommodate the students during their recess and lunch breaks during school days.


The Milleret Bookstore is open on weekdays from 7:30 a.m. to 4:00 p.m. The School community may purchase books, uniforms, and school/office supplies during these store hours.

Treasurer’s Office

Contact Details:
8817.0757 loc. 1057 or 8817.4856/8817.7893
Payment can be made thru Cash, checks & credit card. We accept all major credit cards except Amexco & Diners Card.


The Assumption College dormitory is a housing facility for students. A student’s admission into the College Dormitory means that she observes the policies and rules. The Dormitory Administrative Team reserves the right to institute sanctions, or separation from the dormitory. Students assume the responsibility of abiding by the guidelines set in the Dormitory Handbook.

Milleret School of Business & Management for Women (MSBMW)

The school offers dynamic interdisciplinary educational programs that combine a strong business and management education core with professional courses, general education, leadership and entrepreneurship to develop well-balanced and competent business professionals.

Marie Eugenie School for Innovative Learning (MESIL)

The Marie Eugenie School for Innovative Learning is a progressive concept in tertiary education, conceptualized for the purpose of harnessing the qualities that create highly skilled educators, communicators, psychologists, interior designers and practitioners in the performing arts as trailblazing leaders.